Almost every outlook user worth his salt knows that backing up Personal Folder files is the best way to guard the data inside them. The most common thing is to make copies and save these in other locations, so that when the original can’t be used, you replace it with one of the former. A backup can be saved anywhere on the computer, or on separate storage media.
If your knowledge about Outlook is restricted to the basic Outlook email setup, you need to expand from that. It’s important to know how to backup the file. The process is simple – find the file in your computer, copy it, and then paste it in a location you know is safe. Finding the main PST file might be something of a hassle though.
Go to the Mail applet in the Control Panel, and then move to the “Personal Folders” option. Here you’ll see the name and location of the file that you’re looking for. Note down both. Go to the location you just saw by pasting it in the file explorer navigation bar and hitting Enter. Find the file in this folder and make copies of it, which might prove useful at a later time.
Using the backed up copy is a good option if the active PST file becomes corrupted or inaccessible due to any reason. Then, go to the backed up file and copy-paste it in the location where your faulty file is. Make sure Outlook is not running while you do this. Make sure to replace the erroneous file, and save the new one under the same name as the default.
You can also import the Outlook backups of specific folders in Outlook, in which case you’d have to use the native Import and Export feature which you’ll find in the main menu. Browse and find the right PST file, and then select it and hit Enter. The location of this might be hard to find, so do that beforehand and note down the specifics somewhere. When you’re importing, you need only paste this location into the filename box, and you’ll go straight to the folder where the PST is. Then it’s just a matter of selecting it as the file you want to import from.
There’s a lot besides Outlook email setup that you need to know about using the email client. For assistance, check out online tutorials, or call a reliable tech support service.
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